Day-to-day use
How does the hours counter work?
Each day on a flexible schedule adds the time clocked minus the expected duration to the worker's balance. At the end of the reference period, the balance is carried over up to the ceilings you set; the rest is to be settled.
- Activation: the owner, administrators or HR switch the counter on in Schedules › Hours counters and choose the reference period (1, 2, 3, 4, 6 or 12 months, starting from the month of their choice), the carry-over ceilings for credit and debit and the alert thresholds.
- Calculation: only days on a flexible schedule count. Actual time is used (approved corrections included), never rounded. The balance shown is the one from this morning: the current day is added once it is finished.
- Who sees what: the worker sees his balance on his clocking screen and in My schedule; each manager sees the balances of his teams; HR see the whole company.
- Adjustments: the owner, administrators and HR can add an adjustment with a reason (hours paid, manual correction, etc.) or reset a balance to zero on a given date, never on their own counter. An adjustment cannot be changed: a mistake is corrected with a reverse adjustment.
- End of period: when the last month of the period is closed, Cloketa locks the counters (opening balance, difference, adjustments, balance, carry-over, excess) with a fingerprint. Reopening a month makes them recalculate at the next closing.
- Payroll export: the export with totals includes the balance at the start and end of the exported period and the excess still to be settled.
The counter is a tracking aid: it does not classify hours (overtime, premium pay). Check the balances before using them for payroll.
Reference : clause 4.5 of the terms and conditions