Day-to-day use
How does a clocking station work?
It is a shared device (tablet, computer) linked to a single workplace. Each worker identifies themselves by scanning their personal QR code or entering their employee number, then types their 6-digit PIN, without signing in to an account. Shared clocking stations are included in the Enterprise offer and available as an option in the other plans, at €4.90 excl. VAT per active station per month.
Switching on the option: outside Enterprise, the owner or an administrator switches on the “Shared clocking kiosks” option under Company › Options (€4.90 excl. VAT per active station per month, free of charge during the trial), then ticks “Enable shared clocking stations” on the same page.
Activating a station (owner or administrator):
- Open the “Clocking stations” tile on the dashboard. You need at least one active workplace.
- Enter a name, choose the workplace, then generate the link.
- A link and its QR code are shown once only and are valid for 15 minutes.
- Open this link (or scan the QR code) on the device that will act as the station, then confirm.
- The device remains recognised as a station for one year. If there is a problem, generate a new link or deactivate the station.
Good to know:
- A station's workplace is fixed and cannot be changed: for another workplace, create a new station.
- Each worker's QR code and PIN are managed by the owner or an administrator, who displays or prints them from the worker's record and hands them over. If the device has no camera, the worker enters their employee number.
- After each clocking, the session closes automatically after 60 seconds.
- A worker may even have no account at all: they then clock in only at the station (see “Can I add a worker who has no email address?”).
- Clocking remains personal: codes must not be shared.
- The station needs an internet connection. It is up to you to secure the device and its location.
Reference : clause 1, clause 6.5, clause 18.2 of the terms and conditions