Retail
Your shop opens at 09:00. Your schedules change every week.
Part-timers, Saturday students, late opening in December, a sales assistant who moves from one shop to another: Cloketa records who worked, when and where, with no time clock and no notebook under the counter.
The hours that slip past the manager
The attendance notebook
It gets filled in when someone remembers, crossed out, sometimes completed the following week. The day you need it, it is illegible.
Variable part-time hours
A worker on 24 hours a week, but never on the same days. You need to know what was planned and what was actually done.
Cover between shops
Someone helps out at the second shop on Saturday. Their hours are noted… in the other shop's notebook.
A Saturday in Isabelle's two shops
Illustrative example.
- 08:45
Nadia clocks in at the clocking station in the town-centre shop: she scans her QR code (or types her employee number), then her PIN code.
- 09:00
Julien, a student, clocks in on his phone as he arrives at the shopping-arcade shop.
- 12:30
Nadia clocks the start of her lunch break. The 45 minutes of break are deducted from her working time.
- 13:15
Nadia resumes… at the arcade shop, where they are short-staffed. She taps “Resume” on the arcade's clocking station: each station has its own fixed place, so this clocking records the arcade, and the day carries on.
- 15:00
Isabelle opens “Live attendance” on her phone: 2 people “Working” in the town centre, 2 at the arcade, with the place of their last clocking.
- 18:10
End of the day for everyone. Nadia has 8 h 40 min of work, and each of her clockings shows its place.
- Monday 09:30
Julien forgot to tap “Finish” on Saturday. Cloketa reminded him on Saturday evening (“No clock-out”), and the day is waiting in “Clockings to regularise”. In Reports, he chooses “Correct the day”, enters 18:05 with the reason “forgot to clock” and clicks “Send for approval”. Isabelle accepts.
One clocking station per shop
A tablet at the back of the shop, linked to that shop. Everyone clocks in there in a few seconds by scanning their QR code (or entering their employee number), then typing their personal PIN code, even a student created without an email address. The clocking station needs an internet connection.
Included in the Enterprise offer; optional in the other plans, at €4.90 excl. VAT per active station per month.
Planned schedules compared with actual hours
Enter each person's usual schedule. “Live attendance” shows who is working or on a break, and where. The report then compares the hours worked with the planned schedule (“Schedule variance”): late arrivals or overruns show up every day, not at the end of the month.
Reports by worker and by period
Find each worker's hours, day by day and over the period, with the place of each clocking. At the end of the month, each sales assistant validates their monthly statement, you close the month and you download the payroll export for your social secretariat.
Several shops? Create one team per shop with its manager: she approves her team's corrections, and you keep an overview of everything. Teams and their managers are included in the Enterprise offer and available as an option in the other plans, at €0.50 excl. VAT per active worker per month.
Part-timers, students and the 2027 recording
Part-timers on variable schedules: employment law already requires you to be able to justify the work performed and any deviations from the schedule communicated. Your social secretariat can tell you what this means for your contracts.
Students: Dimona and tracking of the hours quota remain separate official formalities.
General working time recording: the obligation announced for 2027 would cover all employers, with an objective, reliable and accessible system. The text has not yet been adopted and its details may still change.
Cloketa replaces neither your social secretariat nor the official declarations. It gives you a clear history of the hours planned, worked and corrected.
A shop with 3 sales assistants? €79 excl. VAT per year.
Up to 3 active workers, it is the Micro plan: €79 excl. VAT per year or €7.90 excl. VAT per month. With two shops and 7 people, you move up to Small: €199 excl. VAT per year. The price is set per company, not per shop. Shared clocking stations are included in the Enterprise offer and available as an option in the other plans, at €4.90 excl. VAT per active station per month.
Frequently asked questions in the sector
Do I have to pay extra for each shop?
No. The price depends on the number of active workers in the company. You create as many workplaces as you need. Shared clocking stations are included in the Enterprise offer and available as an option in the other plans, at €4.90 excl. VAT per active station per month.
What hardware do I need for the clocking station?
A tablet, phone or computer with an up-to-date browser and an internet connection. With a camera, everyone scans their personal QR code; without a camera, they enter their employee number. Then they type their 6-digit PIN code. No time clock or reader to buy.
Can a worker clock in at two shops on the same day?
Yes. The place is recorded with every clocking: on each shop's station, the place is fixed; on their phone, they choose it under “Where are you working?” when they tap “Resume” or “Start”. Their day remains a single day. Cloketa does not calculate total hours per shop.
Can my workers clock in for a colleague?
No. Each QR code and each PIN code is personal. Clocking in for a colleague falsifies the time record and is prohibited by the terms of use.
I change schedules every week: do I have to re-enter everything?
For schedules that vary a lot, let your workers actually clock in and out: the hours are calculated automatically. The automatic schedule is intended for people whose schedule is fixed.
Can I give the reports to my social secretariat?
Yes. You export the report for the period as CSV or PDF, or the payroll export (restricted to the Owner, Administrators and HR), and you send it on. Cloketa does not calculate payroll.
Free trial
Replace the attendance notebook this Saturday
Create your shop, set up a clocking station on a tablet and invite your team. 14 days to see the difference.
Important information Cloketa is a working time recording tool. It does not provide legal or HR advice and does not replace any official declaration or application. Each employer remains responsible for their own obligations: if in doubt, consult your social secretariat or an adviser.