Day-to-day use
Can I manage leave in Cloketa?
Yes, with the Leave module, which is optional and disabled by default: requests, approvals, balances and a team calendar. Sickness absence is not handled, as it is health data. Leave management is included in the Enterprise offer and available as an option in the other plans, at €0.50 excl. VAT per active worker per month.
- Activation: outside Enterprise, first switch on the option under Company › Options (€0.50 excl. VAT per active worker per month, free of charge during the trial), then Company › Leave › “Enable leave management”.
- Types: statutory leave, replacement public holiday, working time reduction (ADV/RTT) days, extra-statutory leave, special leave, unpaid leave, training and justified absence. You can add more or adapt them (paid or unpaid, with or without a balance, with or without approval).
- Balances: HR, administrators or the owner enter them per worker and per year, in days or half-days, with carry-over. Cloketa does not calculate statutory entitlements: the balance is the one you enter.
- Requests: the worker requests leave (full days or half-days) in “My leave”. The balance and overlaps are checked. The decision follows the organisation chart: managers of the team, then of the parent team, then administrators. A rejection must state a reason.
- Absence recorded directly: HR can record an absence, which is granted automatically; the worker is notified.
- Effect on hours: approved leave removes the day's scheduled hours (no automatic hours, reduced expected time, no forgotten clocking alert). It appears in the CSV payroll export and in the exports.
Without the module, the absence of a worker on a fixed schedule is declared through a schedule exception, with a free-text reason and never any medical data.